The Governing Body Structure

The Role of the Chair of the Governing Body

·         To ensure the business of the Governing Body is conducted properly, in accordance with Birmingham Education Authority delegation requirements.

·         To ensure meetings are run effectively, focusing on priorities and making the best use of time available, and to ensure that all members have an equal opportunity to participate in discussion and decision-making

·         To establish and foster an effective relationship with the Headteacher based on trust and mutual respect for each other’s roles. The Chair has an important role in ensuring that the Governing Body acts as a sounding board to the Headteacher and provides strategic direction

Disqualification – The Headteacher, Staff Governors, Staff Members

The Role of the Clerk to the Governing Body

·         To work effectively with the Chair of Governors, the other Governors and the Headteacher to support the Governing Body

·         To convene meetings of the Governing Body

·         To attend meetings of the Governing Body and ensure minutes are taken

·         To maintain a register of members of the Governing Body and report vacancies to the Governing Body

·         To give and receive notices in accordance with relevant regulations

·         To perform such other functions as may be determined by the Governing Body from time to time

Disqualification – Governors, Associate Members, the Headteacher

 

Full Governing Body

The Governing Body needs to take a strategic role, act as a critical friend to the School and be accountable for its decisions. It should set aims and objectives and agree, monitor and review policies, targets and priorities

Terms of reference:

  • To agree constitutional matters*, including procedures where the Governing Body has discretion
  • To recruit new members as vacancies arise and to appoint new governors* where appropriate
  • To hold at least three Governing Body meetings a year*
  • To appoint or remove the Chair and Vice Chair*
  • To appoint or remove a Clerk to the Governing Body*
  • To appoint the Headteacher
  • To establish the committees of the Governing Body and their terms of reference*
  • To appoint or remove a Clerk to each committee*
  • To suspend a governor*
  • To decide which functions of the Governing Body will be delegated to committees, groups and individuals*
  • To receive reports from any individual or committee to whom a decision has been delegated and to consider whether any further action by the Governing Body is necessary*
  • To approve the first formal budget plan of the financial year.
  • To keep the Health and Safety Policy and its practice under review and to make revisions where appropriate
  • To review the delegation arrangements annually*
  • To review and agree the annual school improvement plan (SIP)
  • To review and agree the Governor Action Plan
  • To ensure that all required information pertaining to governors is included on the website
  • Establishing procedures for the regulation of conduct and discipline of staff, and making sure that safer recruitment procedures are applied.*                                                                                                                                                                                                                        *these matters cannot be delegated to either a committee or an individual

 

Updated and agreed by the Governing Body

 Spring 2017

Chair to the Committee

Damian Johnson

Clerk to the Committee

Zoe Sheppard

Quorum (minimum of 50% of Full GB)

6

Minimum number of meetings per year (termly)

3

 

Delegation of Responsibility to Individuals

Terms of reference:

·         To liaise with the appropriate member(s) of staff

·         To visit the school with the purpose of gathering information concerning their area of responsibility and to increase their knowledge of the School

·         To report at least annually to the Governing Body

·         To raise the profile of the area of responsibility when related matters are considered by the Governing Body

·         To attend training as appropriate

·         To receive and respond to correspondence from their allocated group of pupils and/or class teacher

 

GENERAL RULES APPLIABLE TO CAST (Curriculum, Assessment and Standards) & REST (Resources, Environment and Staffing) COMMITTEES

1.       Procedures

·         A Chair and Vice-Chair must be elected.  They must be Governors but cannot be employed at the school.  The Chair has a casting vote, if required;

·         An agenda should be sent out giving 7 days notice of meetings.  (Shorter notice is permitted in an emergency);

·         Minutes should be kept recording the names of those attending and any decisions taken/recommendations made.  They are then signed by the Chair of the committee once reviewed at a subsequent meeting;

·         Minutes and other reports should be published in the normal manner.

2.       Powers – the committees have delegated powers.

3.       Decisions – committee decisions, taken within their constitutional remit, have the status of decisions of the Governing Body.  Minutes of committee meetings should be circulated as soon as they have been prepared to all Governors and will be discussed at the next term’s meeting of the full Governing Body and a record made in the minutes of those meetings.

4.       Quorum for Committee Meetings – the quorum for any committee meeting and for any vote must be three Governors who are members of the committee.

 

GENERAL PROCEDURES APPLIABLE TO CAST and REST COMMITTEES

1.       Any Governor may attend any committee meeting (excluding the Discipline and Appeals Committees), though not able to vote unless a member of that committee.

2.       The Chair of Governors shall be an ex-officio member of any committee (excluding the Discipline and Appeals Committees) to which she/he is not otherwise appointed.

3.       The membership and terms of reference of every committee shall be reviewed annually.

4.       Each committee should be able to participate in the formulation of the School Improvement Plan.

 

 

DELEGATION OF POWERS APPLIABLE TO REST and CAST COMMITTEES

1.       To make decisions on all issues falling within its allocated responsibilities.

2.       To co-opt associate members to the committee, such members as it deems appropriate.

3.       To call on the school’s senior managers for such guidance and support as is necessary in carrying out its responsibilities

4.       Its decisions will be taken on behalf of the full Governing Body (i.e. the full Governing Body has no power to overturn such decisions).

 

The Role of the Committee Chair

·         To ensure the business of the Committee is conducted properly, in accordance with legal requirements

·         To ensure meetings are run effectively, focusing on priorities and making the best use of time available, and to ensure that all members have an equal opportunity to participate in discussion and decision-making

Disqualification – none

The Role of the Clerk to Committees

·         To advise the Committee on procedural and legal matters

·         To convene meetings of the Committee

·         To attend meetings of the Committee and ensure minutes are taken

·         To perform such other functions with respect to the Committee as may be determined by the Governing Body from time to time

Disqualification – the Headteacher

REST Committee

(Resources (including finance), Environment and Staffing)

Terms of reference:

 

The Committee shall advise the Governing Body in relation to its statutory obligations for the premises (environment), finance, resources and staffing and shall meet once a term or more if appropriate.

In respect of environment the Committee shall:

  • Exercise delegated responsibility for the condition, repair, extension or alteration of premises.
  • Inspect annually the premises and grounds and prepare a statement of priorities for maintenance and development for the approval of the Governing Body.
  • Advise the Governing Body on major projects deemed to be necessary or appropriate.
  • Work with relevant partners and consultants to ensure that new buildings and improvements, as agreed with the Governing Body, are progressed, and where appropriate that the payments are made.
  • Act on behalf of the Governing Body in monitoring the implementation and progress of all building related plans.
  • Monitor the maintenance and upkeep of the school premises and grounds.
  • Where it is the responsibility of the Governing Body, to make recommendations to the Governing Body on the appointment of consultants or the providers of premises related services.
  • Determine the use of the school premises outside school session time including advice to the Governing Body on a possible charging policy which must be determined by the Governing Body.
  • Provide support and guidance to the Headteacher on all matters relating to the school premises and grounds, security and Health and Safety.
  • Ensure that arrangements are in place for the dissemination of Health and Safety information to all building users, including staff, pupils and visitors.
  • Review the school’s Health and Safety policy as and when required and to advise along with the Headteacher, the Governing Body with regard to its compliance with Health and Safety Regulations.
  • Monitor accident reports and fire drills and where appropriate recommend and take advice on remedial action.
  • Ensure the school complies with Health and Safety regulations, including that a regular audit of risk assessment is undertaken and to take action where necessary.
  • Promote co-operation between all employees at the school to achieve and to maintain a safe and healthy workplace for staff and pupils.
  • Examine safety inspection reports and to make recommendations where remedial action is required.

In respect of finance the Committee shall:

  • Contribute to school development planning and regularly to review and monitor spending on priorities in the School Improvement Plan and, where necessary, make recommendations to the Governing Body;
  • To provide guidance and assistance to the Governing Body and Headteacher on all financial matters concerning the school;
  • To prepare a provisional school budget for the approval of the Governing Body before 31 May each year, subject to LA.
  • When notification is received of the annual allocation of delegated funds, to prepare a final budget for the approval of the Governing Body and the submission to the LA by 31st May each year.
  • To monitor income and expenditure of all delegated funds and make regular reports to the Governing Body.
  • To monitor Pupil Premium and Sports Premium spending and the annual strategy statements.

In respect of staffing the Committee shall:

  • Draft and keep under review the staffing structure in consultation with the Headteacher and the Finance Committee.
  • Oversee the appointment procedure for all staff.
  • Establish and review a Performance Management policy for all staff*
  • Oversee the process leading to staff reductions
  • Keep under review staff work/life balance, working conditions and well-being, including the monitoring of absence
  • Make recommendations on personnel related expenditure to the Finance Committee
  • Consider any appeal against a decision on pay grading or pay awards
  • Establish and review the policies for which the committee is responsible (see below).

Delegated Powers:

  • Ensure that the Financial Regulations for the school approved by the Governing both are implemented.
  • Prepare for the approval of the Governing Body and submission to the LA by the required date the final budget for each financial year.
  • Exercise virement between budget headings for amounts more than those permitted to the Headteacher (i.e. amounts exceeding £5,000) by the school’s Financial Regulations. Such amounts shall not exceed £8,000 of the budget heading concerned without the prior approval of the Governing Body.
  • Prepare a Lettings (including charges) Policy for the approval of the Governing Body and then to implement it, ensuring that the appropriate repayments from lettings are credited to the school budget.
  • Prevent spending exceeding the grand total of the annual budget and report to the Governing Body if there is a possibility of overspend.
  • Receive and, where appropriate, respond to periodic audits of delegated funds.
  • Ensure the annual audit of any other funds (e.g., the School Fund) operated by the school.
  • To establish and review the policies for which the committee is responsible (see below).
  • Where necessary to call a special meeting of the Governing Body

* The Headteacher Performance Review Group will be formed from this committee, but its members should have received the appropriate training

Updated and agreed by the Governing Body

 

Quorum (minimum of 3)

3

Minimum number of meetings per year

3

REST Committee 2016/7 David Taylor (Chair)
Paula Rudd
Sue Dyson
Steve Pratt
Rachel Sale
Esther Oppenheim
Damian Johnson

Disqualification – Any relevant person employed to work at the school other than as the Headteacher, when the subject for consideration is the pay or performance review of any person employed to work at the school

 

Policies for which the REST Committee is Responsible:

 

Resources/Finance:

Governors’ Allowances  Charging & Remissions

Lettings

Environment:

Health & Safety and Welfare

School Access Plan

School Environment

 

 Staffing:

Pay

Complaints

Appraisal

Capability

CPD

Induction of new staff

Recruitment

Code of Conduct

Abuse against staff

Staff Discipline – Conduct & Grievance

Staffing Structure

Whistle Blowing

Equalities

Sickness Absence

Single Central Record of

Vetting & Barring

 

CAST Committee

(Curriculum, Assessment and Standards (including Safeguarding))

Terms of reference

The CAST Committee shall advise and support the Governing Body in relation to its statutory obligations for:

  • The National curriculum and its assessment
  • Standards and improvement
  • Safeguarding
  • Special Educational Needs and Disability
  • The interface of the school with parents, carers and the community

The CAST Committee also has responsibility in overseeing arrangements for individual governors to take a leading role in specific areas of provision The CAST Committee has the responsibility to see that the policies listed below are reviewed appropriately and implemented effectively.

In respect of the National Curriculum and its assessment the committee shall:

  • Receive reports from the head teacher relating to any changes in the National Curriculum and details of how the School proposes to implement them.
  • Agree a schedule of reporting and then receive and consider reports from the head teacher on the outcome of assessments of the national curriculum
  • Receive reports from the head teacher concerning any pupil from whom any aspect of the National curriculum is disapplied.
  • Consider school policy on matters relating to the school curriculum, to recommend for approval new policy and any amendments to existing policy.

In respect of Standards and improvement the committee shall:

  • Actively contribute to the development, evaluation and review of the School Improvement Plan.
  • Agree a schedule of reporting and then receive and consider reports from the head teacher relating to attainment, attendance and behaviour.
  • Establish and implement arrangements to monitor the standards and quality of education
  • Make arrangements for the Governing Body to be represented at School Improvement discussions with the LA, or other provider.

In respect of Safeguarding the committee shall;

  • Ensure that there is a robust and effective policy for safeguarding and that it is effectively implemented
  • Require that Safeguarding is a standard agenda item and that it is reported on at every meeting.
  • Agree and establish arrangements for the appropriate training of all staff in safeguarding matters and receive an annual report on this
  • Provide support to the named governor responsible for safeguarding

In respect of Special Educational Needs and Disability the committee shall:

  • Ensure that the school meets its statutory responsibilities for children with special educational needs and/or disabilities through having a robust policy that is regularly reviewed, monitored and reported on
  • Provide support to the named Governor responsible for special educational needs
  • Ensure that there is appropriate policy and good practice in supporting children who are more able and that their success is recognised and celebrated.

In respect of the interface of the school with parents, carers and the community the committee shall:

  • Ensure that the school meets its statutory requirements with regard to communicating and reporting to parents
  • Monitoring the school’s communication with parents, including newsletters and home school agreements, to ensure it meets statutory requirements
  • Provide support to those responsible for the School’s Website.

In respect of those policies that the committee is responsible for the committee shall:

  • Establish a timetable for their review which reflects statutory requirements whilst spacing the policies considered over the cycle of meetings

Updated and agreed by the Governing Body

 

Quorum (minimum of 3)

3

Minimum number of meetings each year

3

CAST Committee Rotimi Benjamin (Chair)
Paula Rudd
Dan Ghica
Pat Finney
Damian Johnson
Carrie MacMahon

 

Policies for which the CAST Committee is Responsible:

Behaviour

Sex Education

Educational Visits

EYFS

Drugs

Marking

Anti-Bullying

EAL

Assessment

Individual policies for each subject area

Community Cohesion

Home-School Agreement

Homework

ICT – Acceptable Use/E-Safety

Collective Worship

Monitoring & Evaluation

Teaching & Learning

 

Admission Appeals Committee

 

Terms of reference:

·         To consider any applicants (pupils wishing to come to the school) who have made an appeal due to the school being over-subscribed.

·         In line with the school’s Admissions Policy

Updated and agreed by the Governing Body  
Name of Governor  
Dan Ghica Chair
Steve Pratt
Rotimi Benjamin  
Clerk to the Committee NA
Quorum (minimum of 3, committee can determine higher number) 3

Performance Management of the Headteacher

Terms of reference:

·         The Performance Management Committee will be at least three governors, excluding the Headteacher and staff governors. The Headteacher will advise on all issues, except on their own pay. The Performance Management Committee will receive information from the External Adviser in relation to the Headteacher’s statutory annual Salary Review.

·         The Performance Management Committee will meet once a year, normally, in the autumn term, to carry out the statutory setting of Headteacher targets, in full consultation with the School Improvement Partner. The Performance Management Committee will meet as required after the external advisor’s visit to carry out the annual salary review of the Headteacher. The Committee may also have to consider changes to the Headteacher’s Individual School Range.

·         Any Governor or person with a direct personal or pecuniary interest will withdraw from the meeting.

Updated and agreed by the Governing Body Spring 2017  
Name of Governor  
Pat Finney
Rotimi Benjamin
Damian Johnson NA
Quorum (minimum of 3, committee can determine higher number) 3

 

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